Using tools to measure your goals
How to measure your goals
There are several ways to measure your goals, ranging from simple to complex and free to expensive. Sometimes it makes sense to spend money on tools, but when setting goals for your own purposes, keeping it low cost makes sense.
For instance, use a spreadsheet when first starting out. Many people use spreadsheet to measure their productivity at work. Most people associate Microsoft Excel with spreadsheets, and that costs money. However, there are free alternatives, such as Open Office Calc. The Open Office suite of products is available on multiple operating systems. This software is fully functional and compatible with Microsoft products. The best part is it is free.
Sometimes, you will need more sophisticated tools. For instance, when you work on multiple projects simultaneously and there may be dependencies associated with some of the goals, you’ll need to have a better method than a spreadsheet to manage these. This is also true when you have multiple people that you need to measure their contributions to the projects.
While you could use spreadsheets for this, they are not meant for collaborative activities. The reporting features are lacking in a spreadsheet program. A program such as Microsoft Project gives you more control over these types of features.
Other factors to consider when measuring goals is workflow. When someone on your team updates a document, you want the whole team to know about it simultaneously. Otherwise, you will need to constantly coordinate changes to documents or other assets within the project. This can become a full-time job by itself. As most of us continue to work from home, it is also helpful to keep up with the best tech gadgets to work from home. Another factor is time management. It may help to brainstorm about time management apps with the team to find out do time management apps help your productivity.
Even if you have all the tools for working and managing remotely, keep in mind the tool should not be used as a means to run the projects for you. They have their uses, but the responsibility rests with you, or the project manager. Also, you have to consider some flexibility in the measurement as not every item will go according to plan. You may need to make some adjustments along the way. At the end, with or without the help of tools, it is important to have a personal list of good habits to have - high performance habits.
Being too rigid with the plan can cause problems within a team. Strict adherence to a tool will make the projects rigid, by definition. On the other hand, you do need some ways to accurately measure the goals as you are moving on up. It’s a delicate balance that requires compassion as well as firmness.
When choosing a tool, try to get your team involved, so they know what to expect. This isn’t always possible as some companies already have solutions implemented. If this is the case, you will need to manage the expectations of the team and provide any training and assistance needed to make the tool work for them. As you move along, remember the 10 best practices for managing remote teams. Remembering best practices will always make the projects move along more smoothly.